How To Guide > Survey > How to create survey answers

COG-SURVEY

This page will be all about creating survey answers. Creating survey answers is generally the first step in creating survey templates and then surveys.

We will explain how to create a survey answer, which can then be used within survey templates.

•Creating a new survey answer

•Add scorecards to a survey template

•Answer Scores

Creating a survey answer

To create a new survey answer, go to Menu > Survey Administration > Survey Answers.

Survey answers are used to create an Entry Type for each of the questions in the grid.

Entry Type	Value/s	Definition
Disabled	N/A	Used when the question doesn't require an answer. This can be used for Header rows or for grids with multiple columns where Column A does not require an answer but Column B does.
Text	Free text field	Takes entry of any text
Number	Numeric	Takes entry of numbers
Date	Date	Takes entry of date
Select	Multiple options	Allows selection of answer from options (See Creating selection options)
Percentage	Takes a number from 0 - 100	Takes entry of percentage

EntryType

Once the Entry Type and Description are entered, the user can enter the Max Score and Weighting.

Field Definitions:

Max Score

The maximum score available for the survey answer. Please note that this is only relevant for Select entry types. All the other Entry Types are not scored.

Weighting

The weighting of the question which defines the importance of the survey answer.

Click the [ Save ] button to save the Survey Answer details. For Select entry types, the Selection grid should activate after the header details are saved.

Creating selection options

If the user has selected an entry type of Select, they are given the option to add and delete the selectable options of this question.

The score is limited to the Max Score of the question.

SurveyAnswerSelectionOptions

Answer scores

In Survey, only the Select entry types are scored.

For example, if you create a Template with a single grid with the following columns:

Staff Appearance and Behaviour Grid

	Response	Comments
Identification Badges - Are staff wearing ID which is clean and in date?	PASS / FAIL	TEXT
Uniform and Appearance - Are staff following the relevant uniform appearance and in accordance with policy/code including PPE to meet the requirements of their role?	PASS / FAIL	TEXT
Behaviour - Are staff polite and courteous and carrying out their duties in a professional manner?	PASS / FAIL	TEXT
Other comments	DISABLED	TEXT

Using the above grid, the PASS / FAIL survey answer has a max score of 1 and a weighting of 1.

The selection has 2 possible answers, Pass = 1, and Fail = 0.

The available score is calculated using the following formula:

SUM (Weighting × 1.0000)

There are 3 questions in the Response column that are answerable by Pass / Fail which means the Total Available Score for the grid is equal to 3.0000.

If the user answers 2 questions with PASS and 1 question with FAIL.

The achieved score will be calculated using the following formula:

SUM ( ((Selection Score ÷ Max Score) × Weighting) × 1.0000 )

Which gives a Total Achieved Score for the grid of 2.0000.