Navigation:  How To Guide > Cleaning > How to configure the re-auditing mechanism

 

•Configuring the Risk Level Re-audit Percentage

•Setting up the Re-auditable Monitoring Elements

•Explaining the Re-Audit creation process

 

 

Configuring the Risk Level Re-audit Percentage

 

The re-auditing mechanism is designed so the system will automatically create re-audit records for failed rooms and just show elements that have failed on the previous audit.

 

To start the configuration, the user will need to specify the re-audit percentage on the risk level. This is the score the original room audit needs to fall under to create a re-audit record.

 

Go to Menu > Maintenance > Table Maintenance > Overall Risk Levels and set the Re-audit Percentage:

 

 

The Re-Audit Percentage for functional areas with Low Risk level is set to 95%.

 

When an Audit Group is signed off, the system will look for all Room Audits that achieved a score of 95% or less and generate a Re-audit Group for the "failed" rooms.

 

Important Note: It is crucial to check that all your audits are valid before signing off the Audit Group, once a Re-audit Group is created, the original Audit Group will be completely read-only and can not be amended by Asckey on request as it may affect the data integrity.

 

Setting up the Re-auditable Monitoring Elements

 

The re-audit only lists elements that have failed on the previous audit, however, you need to specify which elements are re-auditable from the Monitoring Elements view.

 

For elements to appear on the re-audit record, you will need to check the Element Requires Re-audit flag from the Menu > Cleaning > Monitoring Elements view.

 

Select an element, check the flag and click on the Save button.

 

 

 

Explaining the Re-Audit Creation Process

 

For this example, we will look at the Audit Group for Sample Site 1 \ Block 2 \ LAVANDER WARD 2 (Audit Group ID: 90)

 

When the Audit Group is signed off and a re-audit record is created, it will only display failed re-auditable elements (as previously mentioned).

 

The image below shows that for Group ID 90, there are 8 room audits in total, 4 of which achieved a score lower than 95%.

 

The Next Audit ID column displays the ID of the re-audit record.

 

 

 

If we load Audit ID 495 to the Monitoring - Result Details view, you will see that there are 4 elements that failed on the original audit:

 

 

Click on the Next button at the top toolbar which should load the re-audit record.

 

 

 

Only 3 out of the 4 failed elements appeared on the re-audit record because only 3 of them have the "Element Required Re-audit" flag checked on the Monitoring Elements view.

 

The score of the non-re-auditable elements will not affect the overall score of the re-audit record as they are excluded from its calculation of the available and achieved score.